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Hines Administrative Assistant in Brea, California

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

As an Administrative Assistant with Hines, you will provide administrative support in an assigned area to ensure the smooth operation of the area. This may include typing various documents and/or filing processing paperwork either manually or electronically. In addition, this position may support more than one individual. Responsibilities include, but are not limited to:

  • Provide administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company wide activities.

  • Answers phones, forward accurate and detailed messages, in addition, check voice mailboxes on a regular basis and advise recipients of calls or direct calls to the appropriate area.

  • Copy and distribute routine reports in a timely manner.

  • Prepare both internal and external mail. Also distributes mail and faxes as needed.

  • Plan for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.

  • Keep appropriate amounts of office supplies.

  • Maintain appropriate filing systems, both manual and electronic. May generate confidential files and reports.

  • Complete special projects to support assigned area.

Minimum Requirements include:

  • High School Diploma or equivalent from an accredited institution.

  • Two or more years of experience in an administrative role in a professional office environment is required.

  • Strong verbal and written communication skills.

  • Articulate.

  • Professional demeanor.

  • Strong problem-solving skills.

  • Able to reprioritize projects as needed.

Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 240 cities in 27 countries. Hines oversees a portfolio of assets under management valued at approximately $160.9 billion¹, including $81.7 billion in assets under management for which Hines serves as investment manager, and $79.2 billion representing more than 172.9 million square feet of assets for which Hines provides third-party property level services. Historically, Hines has developed, redeveloped or acquired approximately 1,450 properties, totaling over 485 million square feet. The firm has more than 180 developments currently underway around the world. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to ESG, Hines is one of the largest and most-respected real estate organizations in the world. Visit for more information. ¹Includes both the global Hines organization as well as RIA AUM as of December 31, 2020.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

ID: 2021-8424

External Company URL:

Street: 135 State College Blvd